Facility Use Requests
How to Request Space
OACS uses ML Schedules software to automate its Facility Use Requests, improving efficiency, reducing approval processing times, and increasing user satisfaction.
Step 1: Create a Master Library Scheduler account for your organization: Note: you must provide up-to-date proof of insurance for your organization, uploaded to ML Scheduler when creating your account.
Step 2: Wait for Account Approval: District staff must approve your organization. Please allow 24-48 hours for processing. The District will email you once your organization's group has been approved.
Step 3: Create Request: Once your group is approved, you may log in and create a new request for facility usage. Be specific. Please note that ML Scheduler will not allow you to file a request if the facilities you want to use have already been requested by another organization.
Step 4: Wait for Approval of Request: Your request will be reviewed by the proper chain of command and either approved or denied. You will be notified by email whether your request has been approved or denied. If you are a for-profit organization, the business office will contact you to discuss facility usage billing before approval.
Oakfield CSD reserves the right to assess additional fees for using facilities when the situation warrants it for reimbursement of expenses.
Additional fees to reimburse the District may apply when the School District must employ additional custodians, maintenance staff, kitchen staff, security guards, stagehands, lifeguards, or other supervisors for an event. These charges, including fringe benefits, will be assessed at the going rate per hour for each person scheduled to work. This charge will generally be a time and a half, plus fringe benefits when planned outside of the employee's regular work day. Curricular and co-curricular programs of the Oakfield-Alabama School District and school-related groups are exempt from these fees.
*See the fee schedule located within the facility use guidelines document above for more details